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Constitution and Bylaws

MOUNTAIN AMATEUR RADIO CLUB

 

CONSTITUTION

 

(Revised February 2008)

 

PREAMBLE

 We, the undersigned, wishing to secure for ourselves the pleasure and benefits of the association of persons commonly interested in Amateur Radio, constitute ourselves the:

MOUNTAIN AMATEUR RADIO CLUB OAKHURST, CALIFORNIA

and enact this constitution as our governing law.

 

PURPOSE

 It shall be our purpose to further the exchange of information and cooperation between members; to promote radio knowledge, fraternalism and individual proficiency and to conduct the advance of general interest and welfare of amateur radio in the community.

 

 

ARTICLE I

 There shall be three levels of membership:  All memberships are subject to the approval of the Executive Board.

1.  Full Membership: Open to all licensed amateur radio operators.

2.  Associate Membership:  Open to all persons interested in amateur radio.

 3.  Honorary Membership: Open to all persons having reached the age of eighty (80) years and having been a member of the MARC for not less than five (5) consecutive years.

 


ARTICLE II

OFFICERS

 Section 1: The officers of this club shall be: President, Vice President, Secretary, Treasurer and three (3) Directors who together will constitute the Executive Board of this club.

Section 2: In so far as possible, the slate of Directors shall be drawn from those officers serving at

 the time of election for the forthcoming year, or individuals who have been officers of the club.Section 3: Vacancies occurring between elections must be filled by election at the first regular meeting following the withdrawal or resignation of any elected officer.

Section 4: A majority of the full members present at the October meeting, as defined in Article V herein, shall elect the officers of this club for a term of one (1) year.

Section 5: After having been duly elected and installed, an officer may be removed for conduct that is detrimental to the club. A three-fourths (3/4) vote of the full members in attendance at the next meeting of the membership is required for removal.

Section 6: Officers will be nominated at the September and October meetings and elected at the October meeting.  All nominations must have the prior approval of the nominee.

Section 7: Newly elected officers will be installed at the first meeting of the new year and serve until December 31 of that year.

 

ARTICLE III 

DUTIES OF OFFICERS 

Section 1: The President shall preside at all meetings of this club and conduct them in accordance with the rules established by this Constitution and its associated By-Laws.  The President is responsible for the following:

  • a.  Enforcing due compliance with this Constitution and the By-Laws;
  • b.  Deciding all questions of order; 
  • c.  Sign all official documents and correspondence adopted by the club; 
  • d.  Perform all customary duties pertaining to the office of President.  At the expiration of the term of office, turn over to the successor all items belonging to the club; 
  • e.  Shall appoint a membership chairperson.

 

Section 2: The Vice President shall assume all the duties of the President in his/her absence as well as any other duties assigned by the President, or by the membership by vote during a meeting.  The Vice President shall also serve as Chairman at Arms and shall lead in the pledge of allegiance at all meetings.  Additionally, the Vice President shall be responsible for monthly program material.

Section 3: The Secretary shall keep a record of the proceedings of all meetings, keep a roll of members and keep a record of member attendance at the meetings.  The Secretary shall carry on all correspondence as deemed necessary by the Executive Board and the membership.  The Secretary is also responsible for the preparation and distribution of proxy notices for the convenience of full members who request them.

 

Section 4: The Treasurer shall receive and issue receipts for all money paid to the club, keep an accurate account of all money received and expended, and maintain a record of all membership dues.  The Treasurer shall pay bills after the Executive Board has duly authorized the payment.  The Treasurer shall submit an itemized statement of disbursements and receipts.  At the expiration of his/her term of office, the Treasurer will turn over everything in his or her possession belonging to the club.

 

ARTICLE IV 

COMMITTEES

Committees may be created by a majority vote of the Executive Board or members at a general meeting.  There shall be two (2) types of committees: permanent and ad hoc.  A permanent committee can only be terminated by the vote of the Executive Board or the membership at a general meeting.  The president, upon submittal of an acceptable committee report or determination that the need for which the committee was established no longer exists, may terminate said committee.  The President, at the September meeting, shall appoint a chairperson for the Nominating Committee.  The Nominating Committee Chairperson shall appoint as many full members to the committee as deemed necessary to assist.  The Nominating Committee shall have as its purpose the presentation of a slate of candidates consisting of at least one (l) nominee for each of the seven (7) elective offices.  The Nominating Committee shall present its slate of candidates at the October Meeting.  Upon election of the officers, the Nominating Committee shall be terminated.

 

ARTICLE V

MEETINGS

The By-Laws shall provide for regular and special meetings.  At meetings, a two-thirds (2/3) majority of members in attendance, including duly executed proxy votes, are required for passage of a motion.


ARTICLE VI 

DUES

The club, by a majority votes of the members in attendance at any regular meeting, as defined in Article I, may levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the organization within its objects as set forth in the Preamble.  The vote will take place at the next regular meeting following the meeting where proposal is made.   Proxy votes will be included when received prior to the start of the meeting.

 

ARTICLE VII

AMENDMENTS

This Constitution and its By-Laws may be amended by a two-thirds (2/3) vote of the membership in attendance at the time of voting as defined in Article I.  Duly executed proxy votes may be included in the vote.  Proposals for amendments submitted at a regular meeting shall be voted on at the next meeting.

 

ARTICLE VIII 

RULES

The conduct of all meetings and proceedings of the club shall be in accordance within the general framework found in Robert’s Rules of Order as interpreted by the then presiding officer.






MOUNTAIN AMATEUR RADIO CLUB

 

BY-LAWS

 

1.  SECRETARY

 

It shall be the duty of the Secretary to keep the Constitution and the By-Laws of the club and to have them at every meeting.  The Secretary shall cause all amendments, changes and additions to be noted thereon and shall permit all of these documents to be reviewed on request.

 

2.  MEMBERSHIP

 

Full membership is open to currently licensed radio amateurs.  Association membership is open to persons interested in the activities of the club and amateur radio activities.  Full membership includes all club privileges as well as the right to hold club offices and to vote for club officers.  Associate membership includes all club privileges except the right to hold, and vote for, an office.  Honorary membership is open to any currently licensed radio amateur who has been a member of MARC for five (5) continuous years and has reached the age of eighty (80) years.  Honorary membership includes the same privileges as a full member.

 

3.  MEETINGS

 

Regular meetings shall be held the fourth Thursday of each calendar month, except November and December at such place and time as the Executive Board shall designate.  The President and/or the Executive Board may call special meetings.  Notice of special meetings shall be made by e-mail or notice delivered by the U.S. Post Office.

 

4.  PROXY VOTE

 

Proxy votes shall be allowed for all business conducted at general meetings provided such votes do not exceed ten percent (10%) of the total votes.  The proxy vote shall include as a minimum the printed name and signature of the voter and identification of the proposal for which the votes is cast.

 

5.  DUES

 

The yearly dues shall be assessed in accordance with the provisions of Article VI of the Constitution for the purpose of providing funds for the current expenses and other expenditures authorized by the membership.  Students under the age of 21 are not required to pay dues.  New members joining in October or later will be credited with the dues for the entire subsequent year. Club privileges are suspended if membership dues are not paid at the end of the first meeting of the calendar year.

6.  DIRECTORS

 

The three directors shall be nominated and elected at the regular October meeting following the election of the regular officers and will take office in January.  Five members of the Executive Board will be deemed a quorum for Executive Board meetings.  A Director that misses three (3) meetings without due cause may be removed from office and replaced in accordance with Article II, Section 3 of the Constitution.

 

7.  AUTHORIZATION OF EXPENSES

 

Authorization shall consist of approval by a two-thirds (2/3) vote as defined in Article V of the Constitution and these By-Laws.  Single expenditures of $500.00 or less may be approved by a majority vote of the Executive Board.  Single expenditures in excess of $500.00 must be approved by the membership at the next held meeting.  When there is an event creating income and expenses both, the Executive Board may approve such expenses unless the net loss from the single event is greater than $500.00. The Executive Board may approve expenditures as they occur or may authorize the payment of multiple items that are expected to occur during the current year. When multiple items are approved for payment, the Secretary shall provide the Treasurer with the list of approved items and the authorized payment amount.

 

8.  AUDITS

 

The Treasurer’s records shall be audited annually by at least two (2) members selected by the Executive Board, or at the completion of the Treasurer’s term.


 1.     TERMINATION OF MEMBERSHIP

 

The following shall be cause for termination of membership in the Mountain Amateur Radio Club.

 

a.         Non payment of dues.  For the active year commencing in January, should a previously paid member not submit club dues by the end of the monthly meeting in March, the individual’s membership will be automatically terminated and his/her name removed from the membership list.  Such a termination shall not require any vote or action by the Executive Board of the club, but such action will be taken by the membership chairman with the approval of the club treasurer.

 

a.     Death or resignation of the member.  When the club is informed of the death or voluntary resignation of any member, his/her membership is terminated and his/her information will be removed from the membership roster and email list.

 

c.         Termination by the Board of Directors.  The Board, by a majority vote of the full Board membership, may terminate any member’s membership.  Written notice of such pending action shall be given by mail to the member’s last address of record on the club roster.  Any member whose membership is so terminated may appeal to the club membership at the next General Meeting after such termination, and a majority vote of the Full Membership present at the next General Meeting shall be required to overturn the Board’s termination.  All such votes shall be done by secret ballot, with the votes counted at the meeting in public.  Any member so terminated shall be entitled to a pro-rata refund by quarter-years of any dues paid for the year in which his/her membership is terminated.